Author Archives: Joanne Simmons

Accounts Payable Invoice Credit Card Option

On the Accounts Payable Options Menu, there is a selection ‘Terms Code Maintenance’. You can enter credit card terms codes to be used in the Vendor Master and in Invoice Data Entry. You can override the terms code in Invoice Data Entry if their regular terms code is not a credit card. Once the invoices are updated, they will display on the Vendor Open Invoice Display.

You may have multiple credit card terms codes –  i.e. AX American Express, MC Master Card, VI Visa, etc.  When you enter an invoice for a vendor that you want to pay with a credit card, you need to make sure the terms code is correct on the invoice. It is always a good idea to enter a memo to show ‘Paid by Credit Card’ so it displays in invoice history.

On the Account Payable Options Menu, select Terms Code Maintenance. Enter a two character credit code (VI=Visa, MC=Mastercard, etc.) and a 30 character terms code description. Enter a payment type (0-cash, 1-check or 2-credit card). Enter a vendor code from the Vendor Masterfile or type a ? to display the Vendor Code Selection Menu. You will be prompted to enter the number of due days (# of days until invoice is due), # of days until the invoice will be due for payment, # of days for the discount to be applied and the discount percent.

When the invoice is updated, the invoice will display on the vendor account in A/P Open Invoice Display with a zero balance. In the A/P Invoice History Display, instead of a check number, it will display the name of the credit card used for payment – i.e. Visa, MC, etc. The result of the transaction will post to the General Ledger End of Day.

Terms Code Maintenance

Terms Code Maintenance lets you enter codes for multiple purchase terms your company may offer. The code can be a one or two alpha-numeric code,

You can enter up to a 25 characters in the terms description field. You have the option to print the message on the order and designate whether or not this terms code is COD.

The number of days until due will be the number of days from the invoice date until payment is due.

The deposit code is used in cash receipts and will print the pre-payment information on the order and invoice if the terms code used in Order and Invoice Data Entry is set up to do so..

Deposit type is 0=cash, 1=check or 2=credit card and whether you want to print on O-order, I-invoice or B-both order and invoice or N to not print on either one.

The number of days discount is the number of days from from the invoice date in which the invoice payment must be received in order to qualify for a discount. You must enter a discount rate to apply to the invoice total.

The order mask is rather or not you want to print only the last 4 digits of the credit card number on the order and the same with the credit card mask.

The discount days is the number of days to pay in order to get a discount and a discount percent to apply.

Credit Hold would apply to the number of days to hold for a customer’s payment.

The Terms Code Maintenance is located on the Order Entry Options Menu.


Malicious Software Known as Malware

Ransomware is a form of malicious software (or malware) that, once it’s taken over your computer, threatens you with harm, usually by denying you access to your data. The attacker demands a ransom from the victim, promising — not always truthfully — to restore access to the data upon payment. Users are shown instructions for how to pay a fee to get the decryption key. The costs can range from a few hundred dollars to thousands, payable to cyber criminals.

One of the most common delivery systems is phishing spam — attachments that come to you in an email, masquerading as a file you should trust. Once they’re downloaded and opened, they can take over the victim’s computer, especially if they have built-in tools that trick users into allowing administrative access. Some other, more aggressive forms of ransomware, like NotPetya, exploit security holes to infect computers without needing to trick users. The good news is companies like McAfee, Microsoft and SonicWall are all aware of the many types of phishing schemes that are rampant world wide.

Payroll Manual Checks and Reversals Maintenance

Every year the Federal government sends Circular E bulletins to all employers that contain all the new information of the tax limits and tax table rates that changed for the new year. You can enter the information on the Payroll Definition Menu under Tax Jurisdiction, Tax Table Maintenance and Tax Rate and Distribution Rates.

The Payroll System Menu is where you enter the employee’s information and tax withholding information, the Payroll Cycle Menu allows you to run an actual payroll and the Month-End, Quarter-End and Year-End Processing Menu allows you to run payroll reports, updates and End of Year W-2 processing.

The Payroll Report Menu allows you to print employee master and employee detail listings.

Advantages of Using Anzio Lite

Anzio Lite 17.x emulation software has many Features available for our users. Any customer that is using the Internet or importing order information from an email would find the features to be quite helpful and a real time saver, especially if a customer sends you an order via email, you can cut and paste the order information directly into a TOP order or invoice saving input time. Listed below are some of the features we think are outstanding:

  • You have the ability to click the ‘Copy’ button and the contents of your screen is captured and can be pasted into an email or document.
  • The ‘Print Screen’ button prints the contents of your screen to your primary printer. This feature can be used to print error messages in TOP and then can be emailed to Mindware for support.
  • You can set up any printer in Anzio Lite that is displayed in the Windows ‘Printer and Faxes’ list.
  • Both Telnet and SSH (Secure Shell) connections are supported, along with font and font size designations.
  • Many of our customers use multiple login sessions. Anzio Lite allows you to open multiple sessions by clicking the ‘Add Session’ button and then you have the ability to switch back and forth between the active sessions by clicking  ‘Next Session’.
  • You can setup user login name and password so when you log in you don’t have to enter the login name and Anzio Lite will verify the password to make sure it is correct.
  • You can prevent a user from exiting TOP by clicking on the Windows X box, leaving files open in TOP and causing ‘Error 0 – File Device Busy or Inaccessible’ message.
  • On multi-touch screens, we offer sizing and moving the main Anzio window; large screens can have up to 1000 columns of text, small screens users can control sizing of tool buttons for easier touch and a screen magnifier.

General Ledger Journal Entries

General Ledger journal entries allows you to enter monthly business transactions that aren’t generated by the system, correct postings from other modules and allows you to adjust and correct previous transactions. You can use this program to enter beginning balances on accounts.

The journal date defaults to the date on the General Ledge menu. You can accept the date or change to the date you want on the journal entry.

The transaction code defaults to JE or enter a ? to display the system transaction codes if you want to override to another code,

Global Reference field displays the last one used so you can enter the next available reference number or create your own.

The Description field defaults to Journal Entry but you can override with your own description with the reason for this journal entry..

You can enter a Reversal Date if you are entering a reversal of a previous journal entry.

After the heading information is entered, you are now ready to enter the detail information.

Press the Enter key to display the next available line number.

Enter a valid General Ledger account number.

Press the Enter key to accept the default reference from the header information and the default posting description.

Type the amount for the account number. To enter a credit amount, type a minus sign before the amount.

Accept the information displayed or return to the account number field to make corrections.


The system keeps track of the journal balance as you post each entry. Only when the balance field displayed on your screen is equal to zero, is the journal entry in balance.

When a one-sided journal entry is out of balance, you can enter P to enter the password you have established in the General Ledger Parameters. This will allow the system to update an out of balance condition. This should only be used to make a one-sided correction to the General Ledger.

Using ipconfig in Windows 10

To find the IP address of the PC you are using, use the following steps:

  1. Left click on the Windows icon on the taskbar
  2. Click on Search
  3. In the lower left of the screen, type cmd to display the IP address of your PC
  4. Type ipconfig /all to see all associated IP addresses – physical address, default gateway, subnet mask, DHCP server, DNS server,  etc.
  5. Review your IP information displayed
  6. Type exit to return to the desktop


Sales Analysis End of Month Processing

1. Choose Period-End Processing from the Sales Analysis System Menu.
2. Begin Period-End Processing for Sales Analysis? (Y)es or (N)o:

Type N to return to the Sales Analysis System Menu.
Type Y to continue period-end processing.

Note: This message will display on your screen:

‘Warning: This Will Clear All Period-To-Date Information. All Sales Analysis Reports should Be Printed Before Update.

3. Begin Sales Analysis Update? (Y)es or (N)o?

Type Y to continue the update or N to return to the Sales Analysis System Menu.

TeamViewer Installation

TeamViewer is a comprehensive remote access, remote control, and remote support solution that works with almost every desktop and mobile platform, including Windows, macOS, Android, and iOS. TeamViewer lets you remote in to computers or mobile devices located anywhere in the world and use them as though you were there. Plus, you can remotely connect to servers, commercial-grade machines, and IoT devices from anywhere, at any time through our secure global remote access network.

Main Features:

– Establish incoming and outgoing connections between devices
– Real-time remote access and support
– Collaborate online, participate in meetings, and chat with others
– Start using TeamViewer for free immediately after downloading

Mindware Corporation uses TeamViewer for accessing a customer’s Windows PC’s (not Linux servers) for additional support and is free to download.

To download TeamViewer, enter this link in your browser:

Select Default Installation

Install and run the program. It will give you an ID and Password to be used for remote access and will create an icon on your desktop. You will need to email Mindware the ID and password for us to use if we need to connect on our end.

Install New Basis License

This is for installing a new license file (for example, to increase the number of user licenses).

Start Basis Utility

Go to the bin folder, example cd /usr/local/basis/bin
Enter ./admin to start the utility script

Enter 1 to select License Registration, then press ENTER
Press 1 for Next and ENTER

Register for a License

Press 1 to Continue and ENTER
Enter Product License Information (Company, Name, Email, Phone)
Press 1 for Next and ENTER

License Registration Information

Press 1 for Continue and ENTER
Requesting a 30-day evaluation license? [no]
This is a notebook computer? [no]
Product License Information
Serial Number:[BBX######]
Auth Number:[##########]
User Count:[]
Host Name:[top.rh.local] (example)
Host ID:[COMPOSITE=A2F8CD3C1D3B] (example)
Press 1 for Next and ENTER

License Registration and Delivery Methods

Press 1 to Continue and ENTER

Automatic Licensing

Register and install a license automatically?[yes]
Press 1 for Next and ENTER
Information: License file renamed for safekeeping….

Wizard Process Complete

Press 1 to continue and ENTER
The wizard process is now complete