Next Trip

• Complete new RS_Round_Page and RP_Round_Page templates (will require changing AL styles and OMS styles
• Fix IOWA, missing commission number on manuscript, but is in file from OMS
• Test KANSAS, bottom underline, sending x from OMS
• Test MAINE, spacing in middle
• Add additional states

08/24 – Monday

• Add style for AK and do test run
• Work on Arizona Seal – AZ_SEAL_RD.JPG
• Create WordPress Post for Round Stamp Documentation
• Add Post for Setting up a new Style
• Create InDesign page for new round stamp samples
• Get login/password for Adobe
• Install InDesign CC 2015 Upgrade

08/25 – Tuesday

• Work on AZ Round Seal logo
• Work on Wings logo
• Add styles for AZ & ME for both RS & RP
• Do testing on AZ & ME
• Delays because of Auto Layout PC problems
• Work on problem with scripts and InDesign CC 2015
• Get new email/password for Adobe
• Reload InDesign CC (x64), problems with scripts and InDesign CC 2015
• Work on new InDesign template for 2 lines on top of round stamps

08/26 – Wednesday

• Add logo new logo for just wings
• Rename all round logos to begin with a R_
• Add styles for AK and ID
• Test new styles AK and ID, plus ME
• Add styles for CT, DE, IA, KS & KY
• Copy changes

InDesign Text Box Mapping
Line numbers also correspond to line numbers in OMS setup

• Line 1: Top Arch (NORMA M LIPPS)
• Line 2: Bottom Arch, Bottom Line (STATE OF MISSISSIPPI)
• Line 3: Bottom Arch, Top Line (JACKSON COUNTY)
• Line 4: 1st Line Center Text Box (NOTARY PUBLIC)
• Line 5: 2nd Line Center Text Box (ID No. 99992)
• Line 6: 3rd Line Center Text Box (My Comm Expires)
• Line 7: 4th Line Center Text Box (Mar 8, 2019)
• Line 8: 5th Line Center Text Box

 

 

 

 

 

 

 

 

 

 

Text Links

Graphics

• OH_SEAL_RD.JPG – Ohio Seal for Round Notary
• DOT_BORDER.JPG – Inter border made of dots used with some states

Files/Programs Changed

• ALIF60 – AL File Import Program
• ALCE60.BBJ – AL Create Batches for InDesign
• RS_Round_Page.indt – InDesign Template
• RP_Round_Page.indt – InDesign Template
• RS script – InDesign script file

Sample InDesign VB Script

Rem RS Script

Rem  SCRIPT INFO
Rem  ———–

Rem  Copyright Mindware Corporation Of America
Rem  Author:  Archie O Tucker
Rem  Created: 03/25/15
Rem  Revised:
Rem  Description:
Rem  Calls CreateBatch

Rem  SET VALUES
Rem  ———-

Dim myInDesign

Set myInDesign = CreateObject(“InDesign.Application.CC”)

Set FileSys = CreateObject(“Scripting.FileSystemObject”)

myGroupCode = “RS”

myTemplateForm = “RS_Round_Page”
myPrintPercent = “100”

Rem  CALL CREATEBATCH SCRIPT
Rem  ———————–

myInDesign.DoScript “C:\Program Files\Adobe\Adobe InDesign CC (64 bit)\Scripts\Scripts Panel\CreateBatch.vbs”,idScriptLanguage.idVisualBasic,Array(myGroupCode,myTemplateForm,myPrintPercent)

Sample STAMPS.TXT File

1234567890123456789012345678901234567890 (Position Ruler)
00607221400100000015405NP_________APTXCATHLEEN FLANIKEN<r>My Commission Expires<r>April 14, 2019

Round Stamp Graphics

DOT_BORDER.JPG

 

 

 

 

DOT_SYMBOL.JPG

 

 

 

 

OH_SEAL_RD.JPG

 

 

 

 

Next Trip

•  Add additional states that offer round notaries
• Some additional states may be a problem since they have wrapped text within the inter text box

Many customers each year have issues in closing the Total Order Plus Payroll at the end of the year, leaving balances in the employee records that should have been cleared.

The system requires that the last month of the year and the last quarter of the year be closed prior to processing year-end procedures. The yearly earnings report and 1099 processing are options to the user. 1099 processing is usually done in the Accounts Payable module using the vendor masterfile information.

The W-2 Formatter can be maintained by the user. The formatter controls how the W-2 information is printed on certain lines on the form and  a specific row and column (right to left).

The Year-End Update clears all payroll figures for the year and removes all terminated employees. There are a couple of questions that MUST be answered Yes in order to properly close the year:

ARE YOU READY TO RUN THE YEAR-END PROCESSING? (Y-N)

HAVE YOU PRINTED THE YEARLY EARNINGS REGISTER? (YES-NO) (Optional)

ARE YOU READY TO PROCEED WITH THE YEAR END UPDATE? (YES-NO)

If you answer No to this question, you will see a warning message with an option to abort the year end closing. To proceed with the closing, you must answer No to abort.

ADJUST DEDUCTION GOALS BASED ON Y-T-D PAYMENTS?  (YES-NO)

You must answer Yes even if you do not have any deductions set up with goal amounts.

This concludes the year end procedure.